What is the "Annual Inspection"? In which conditions it will be executed?
Accordingly to legislation, "Annual Inspection" for Certificates should be executed for all the manufacturers, having Certificates for Serial production during 3 years. For companies, having Certificate for Serial production during 1 year or for single delivery, such inspections are not needed.
Company-manufacturer will automatically accepted to cover (one and two years after) all the expenses for inspectors visit, sending samples and laboratory tests. All these conditions are mentioned in separate contact, signing after Certificate is given. The Certificate of Conformity will be cancelled if the company refused to arrange annual inspection. In this case, accredited Certification Organ sends letters to Government Customs Committee (GTK) and GOSSTANDART and notifies about termination of the Certificate. Than Certificate cannot be used any more on the
territory
of
Russian Federation
and its customs.
Russian Standard will get Certificate for your company, and upon your request we could also help with arranging of Annual Inspection. We will remind to you and Certificate Organ about this inspection, we will organize the trip, tests and so on, for these purposes additional agreement for contract is fulfilled. Russian Standard is well experienced in holding such dealings and we will really help you to arrange this inspection.
What is the GOST certification?
The Russian Government passed the “Protection of Consumer Rights” law in 1992 in order to protect the marketplace from substandard goods. This law requires proof that imported goods meet strict standards and norms before they are allowed to clear Customs. The agency in charge of administering this law is known as Gosstandart of Russia.
A Gosstandart Certificate of Conformity attests to the facts that the goods listed on the certificate are in compliance with Russian requirements. Certificates are required for most shipments of material that are being imported into
today.
Goods that are under Gosstandart’s jurisdiction, which enter the country without the certificate are subject to being detained by Customs. If the goods are detained, the exporter or the consignee will be charged demurrage and / or storage fees until the proper certification has been obtained.
The Gosstandart Certificate of Conformity is valid for one shipment within one year from the date of issue. The certificate may contain an unlimited amount of material as long as the first four digits of the Harmonized System Code number are unique. If any the first four digits vary, a separate certificate must be generated for each unique sequence of numbers. Your Freight Forwarder can advise you concerning the Harmonized System Code number(s) that apply to your shipment.
What is Hygienic Certificate?
Hygienic Certificate is given by specialized Laboratories, accredited in Ministry of Health of , after checking products for poisons, chemical contents and so on. Products, where Hygienic Certificate is necessary, are listed in GOST, - including food, hygienic products, cosmetics and cloths. To get Certificate of Conformity for such products, you will need to get Hygienic Certificate firstly.
I have ISO 9000 Certificate or CE Sign - are they not enough?
Unfortunately, not! Even if you have a translation of this Certificate into Russian, it is not valid in . Here the only official Certificate is GOST-R, Hygienic Certificate and Fire Certificate. At the moment ISO 9000 is not known here very well, and it is almost not being asked by Russian customers at all.
Which documents should be prepared by the company before the inspection?
The main reason, why Russian Experts come to your company - is to check the stable production process.
Analysis of production is similar to the one, arranging for ISO 9000 Certificate. Here copies of the next documents are needed:
-
General information about company (yearly production volume, entire territory of production, number of staff in each department and so on)
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Main establishment contract of the company, tax registration Act,
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Approved registration document for trade mark,
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Copy of ISO 9000 Certificate or local Certificate of quality, normative documents with standards for products,
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Description of incoming --> row-materials control procedure and its issues,
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Description of production steps process control and its issues for each operation,
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Description of completed production quality control and its issues,
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List of main suppliers and their Quality Certificates, Declarations,
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Organization chart of the company (here is the related person for quality should be directly responsible to the General Director of the firm).
The program of maintenance and repairing of the main equipment for the production. On this program should be shown as: Name of the machinery, their trade mark, country of origin, frequency of maintenance period, former and future maintenance and repairing time.
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The program of the calibration of measuring instruments and equipment. On this program should be shown as: Name of the equipment, the place where it is used, trade mark, country of origin, frequency of calibration period, former and future calibration time. Accreditation Certificates of calibration organization and related reports should be added to this program.
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User manuals, guarantee labels, stickers, etc. should be copied and prepared.
What steps do we need to take to get the GOST-R certificate?
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Firstly, address to our office by phone, fax or email.
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You will fill-in some special forms - we will need to get detailed information and replies to all our questions!
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Technical documentation can be received in written or sent by email or through Internet.
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You will send us copies of valid certificates (ISO 9000 and so on)
What is the "Waiver letter"?
The list of products, where Certification is not necessary, is published by Government Customs committee every half of the year. For such products "Waiver letter" has to be presented instead of GOST CoC during the Custom clearance. The letter is issued by special Certification organization.
What is the "Certificate for single shipment"?
This Certificate is good for manufacturers who intends deliver their product as a single shipment. To get such Certificate you do not have to present samples of product (in compare with the GOST CoC for serial production), only documentation is required. This is the cheapest option of Certification. It can be used if there is an appropriate customer in
and it is issued for exact quantity of products.
Foreign manufacturer cannot use this Certificate for sale of his products to other customer.
The information required for this Certificate is as follows:
-
Packing list with International Customs Tariff (Harmonized) codes for each product.
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Quantity of products to be delivered
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Technical data: cut-sheets (2-3 pages).
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Company information, including address, telephone and contact person.
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Copy of delivery Contract.
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Copy of Invoice.
What is the "Certificate for Serial production during 1 year"?
This Certificate for serial production is valid for 1 year only. The information and procedures that required for this Certificate are as follows:
Certificate for 1 year is similar to Certificate for 3 year, the difference is only in duration.
What is the "Certificate for Serial production during 3 years " ?
Certification Body, accredited in GOSSTANDART, are entitled to issue Certificate for serial production which is valid for 3 years. With this Certificate, manufacturer gets an opportunity to deliver his product to
or other CIS conutries during 3 years. This type of Certificate looks like all others, but there are some special features:
-
Any manufacturer from any country can get the Certificate.
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One of the necessary conditions is to arrange visit for inspectors to inspect manufacturing process and to obtain samples of products.
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Certificate is valid only for the products listed in it. All other products of this manufacturer cannot be delivered to
with this Certificate.
-
To get this Certificate it is necessary to check products quality and its hygienic features.
Certificate is valid for 3 years. Accordingly
laws, every year Certificate Organ has to make "Inspecting Control" visits.
How Certificate can be used?
You will make copies of the Certificate original, than you will set there your company seal and write "true copy". Now you can use these copies at Russian market - for wholesalers and customers. Original-copy of Certificate is necessary for Russian customs - this is a copy, approved by Russian notary or at Russian consulate abroad. The Certificate is accurately checked at Russian customs, as well in shops and wholesale stores. Sometimes in Russian customs there is chemical contents verification - and for these purposes we have a Hygienic Certificate, issued by SES (sanitary epidemical station).
Is this Certificate valid in other CIS countries?
Russian Certificate is valid also in , and
. Till the middle of 80-th there was general GOSSTANDART in our country, and it was used by all the republics of ex-USSR. Now many of them continue to work with some standards from that period and Russian Certificate still has a very big value here.
However, Russian GOST Certificates is not valid in ! They have own system called UkrSEPRO.
All Russian and foreign manufactures, making products on the
territory
of
CIS
and Baltic countries, have to get Certificates for their products and equipment.
Is this the requirement of Russian Customs?
Yes. On October 1, 2000 Russian Governmental Customs committee issued an order that Certificate of Conformity is needed for some of exported products and equipments. However, not all the products have to be certified - the list of the products, where Certification is not necessary, is published by Governmental Customs committee every half of the year.
"Letter of Refusement" is required for such products, it is issued by a special Certification Institute.
What do you need GOST certification for?
If you are going to arrange export to
, you will need this Certificate. Here European ISO 9000 is not valid yet, and the only official standard is GOST-R - most well-known and popular among customers.
Usually Certificate is necessary for two cases: 1. customs office 2. sales of products at Russian market. This Certificate is announced as the necessary document for customs at crossing the boarder and for wholesale stores if tax inspection is taken place. That is why Russian organizations and export-companies cannot work with non-certified products.
The Certificate for building materials is also one of the necessary conditions for the object to be accepted by government commission. Certificate for equipment should be made for every factory or plant and service organizations.
Who is authorized to obtain these certificates?
The authorization of Certification is applied to Russian Governmental Standards (GOSSTANDART) and other accredited specialized Certification Organs and accredited Test Laboratories. For obtaining of these certificates, the production system analysis and the products of related company should be checked and investigated for the conformity of Russian norms by the authorized auditors. Also you will need to present some official documents, confirming production quality, and samples of products. Production will be tested accordingly Russian Federation standards of quality. The Certificate Organs are under strict control of GOSSTANDART that is why all the documents and products are carefully tested. These Organs are situated mainly in
Moscow
; each Organ has its own area, where it can make Certification.
The Certification Organs are entitled to give Certificates only for the products, belonging to their accredited area. For example, Organs for food Certification cannot give a Certificate for textile products. To get a Certificate for textile products, you will need to apply to Organ entitled for this type of Certification; they should have inspectors on textile products and Test Laboratories.
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